12.11.2026

Staedean's Equipment Rental IQ

Dutch software company Staedean has launched Equipment Rental IQ, software that pulls a rental company’s information together in one place to show how its fleet is being used and where demand is heading.

The platform - which is built on Microsoft Azure and Microsoft Fabric - runs alongside a rental company's existing management software and combines records on contracts, equipment, movements and invoicing with information from other sources, such as customer databases, telematics and service platforms. Staedean says that bringing this information together is often done manually, which can slow equipment allocation, transfers, sub-rentals and fleet investment.

Through Equipment Rental IQ, users can track utilisation, revenue, sub-rentals, servicing, billing and equipment performance through a set of standard measures and Microsoft dashboards. They can also view figures by rental type, equipment group or individual machine, and add their own measures if needed.

The company says the platform is designed to help rental firms identify underused equipment, check availability across locations before committing to a customer, and decide whether to transfer, sub-rent or buy equipment. It can also compare confirmed orders with quotes and potential sales to show where demand is.

Staedean has recently released a test version of its Equipment Availability Agent which allows users to type in what equipment they need, where and for how long, and the tool checks availability across depots, existing bookings and machines due back. If the request can’t be met, it suggests an alternative machine, one from another depot or different hire dates. It looks at the company’s own fleet prior to suggesting a sub-rental but the rental team makes the final decision.